Jobs in Richmond

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Within 25 km of Richmond

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Plan Group Inc.

Administrative Assistant

Vancouver, BC, Canada

Full-time

Within 25 km of Richmond · About 12.5 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: A combination of related post-secondary education and minimum of 3 years related industry experience; construction industry experience an asset
Posted: Oct 16, 2026

Original job description

Are you looking for a role that provides a daily challenge, builds on your attention to detail and uses your strong administration skills? Do you enjoy working as part of a team in a fast paced, collaborative work environment? Take the leap and make your mark at Plan Group!

As An Administrative Assistant You

Work to support administrative and clerical services for our team
Provide weekly payroll support for a small group of employees
Manage all incoming time sheets and coordinate any missing work orders before uploading into the system
Complete data entry into excel file for upload into payroll system (Jonas)
Enter all the labour hours into our Microsoft Access database
Manage any discrepancies and revised timesheets as applicable
Assist the Office Manager and complete other administration duties as assigned
Issue work orders to technicians and close work orders as necessary
Prepare work orders for the purpose of final billing for client
Collect data for tracking old/outstanding work orders
Arrange delivery of office supplies as required
Process incoming calls and redirect, forward and take messages as required
File, photocopy and scan business documents upon request

Our Ideal Candidate Has

A combination of related post-secondary education and minimum of 3 years related industry experience; construction industry experience an asset
Strong administrative skills and attention to detail
Proficient in Microsoft Office applications (Word, Excel, Outlook, Access)

When you join #TeamPlanGroup, you’re not just starting a job - you’re building a career with one of Canada’s most respected contractors. Proudly recognized as a Top Employer in Canada for four consecutive years, Plan Group offers the opportunity to work on landmark projects that shape communities for the future.

As part of our global network, you’ll gain access to unparalleled resources, innovative technologies, and endless opportunities to contribute to impactful work. From advanced technology to complex infrastructure, every project is a chance to build your skills and leave a legacy.

Bring your talent, energy, and ideas, and let’s build something extraordinary - together.

For more information, follow us on social media and visit our website at www.plan-group.com.

Thank you for your interest in joining Plan Group, an equal opportunity employer. Please note that due to the volume of applicants, only those selected for an interview will be contacted. Accommodations for applicants with disabilities will be made during the recruitment process. Should you be contacted for an interview, please advise if accommodations are required. Plan Group does not use artificial intelligence (AI) to screen, assess or select applicants.

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More about this job

Responsibilities

Provide administrative and clerical support, including weekly payroll assistance, timesheet coordination, data entry, and management of labour hours and discrepancies. Issue, track, and prepare work orders for billing, while also handling calls, office supplies, document filing, and other duties assigned by the Office Manager.

Requirements

Candidates should have a combination of related post-secondary education and at least three years of related industry experience; construction experience is an asset. Strong administrative skills, attention to detail, and proficiency with Microsoft Word, Excel, Outlook, and Access are required.

Skills

Administrative Support
Clerical Services
Payroll Support
Timesheet Management
Data Entry
Microsoft Excel
Microsoft Access
Microsoft Word
Microsoft Outlook
Work Order Management
Attention To Detail
Discrepancy Resolution
Document Management
Telephone Support
Office Supply Coordination

Visa sponsorship

Not detected in the job text

Keywords

Construction
Administrative Assistant
Administrative Support
Clerical Services
Payroll
Timesheets
Work Orders
Final Billing
Data Entry
Microsoft Excel
Microsoft Access
Microsoft Word
Microsoft Outlook
Labour Hours
Discrepancy Resolution
Document Filing
Photocopying
Scanning
Incoming Calls
Office Supplies
Attention To Detail
Post-Secondary Education

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