Jobs in Richmond

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Within 25 km of Richmond

Added 9 days ago
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Inspired HR

Accounting & Administrative Coordinator

Vancouver, BC, Canada

Within 25 km of Richmond · About 12.5 km from the city centre

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Job details

Experience: 2+ years of experience in accounts payable, accounts receivable, accounting administration, or a similar accounting support role.
Posted: Oct 16, 2026

Original job description

About the Role

We are looking for an organized, detail-oriented Accounting & Administrative Coordinator to join our accounting team and provide day-to-day accounting and administrative support to several of our business divisions, including two operation entities.

This is a hands-on role that is well suited to someone who enjoys working with numbers, coordinating with different teams, and keeping accounting and administrative processes organized and up to date. The successful candidate will work closely with the Accounting team, Project Managers, Operations teams, and other internal stakeholders.

Key Responsibilities

Accounts Payable & Accounting

Manage the full-cycle Accounts Payable (A/P) process for two entities and other smaller divisions.
Assist with new vendor setup applications, ensuring required information and documentation are complete.
Review invoices and supporting documentation for accuracy, completeness, coding, and appropriate approvals.
Prepare and maintain credit card reconciliations.
Prepare monthly expense reports for two operating entities, including expenses incurred by other divisions but paid through the responsible entities.
Prepare bank reconciliations for assigned accounts and business divisions.
Maintain accurate and organized accounting records and supporting documentation.

Accounts Receivable, Invoicing & Project Support

Prepare and organize supporting documentation required for customer invoicing.
Prepare and maintain payment schedules related to invoicing.
Coordinate with Project Managers and Operations teams to obtain required billing documentation and resolve accounting or invoicing questions.
Support the collections process through timely follow-up on overdue customer balances.
Coordinate with Project Managers and Operations teams regarding billing questions, outstanding balances, and payment issues.

Administrative & Operational Support

Prepare and submit monthly laboratory timesheets to the appropriate internal contact.
Respond to day-to-day accounting and administrative requests from the Operations teams.
Support vehicle administration and management, including maintaining related records and documentation.
Assist with laboratory item quotations, orders, and related administrative coordination.
Provide general accounting and administrative support to other smaller divisions as required.
Identify opportunities to improve accounting and administrative processes and help maintain efficient workflows.

Requirements

What We’re Looking For

2+ years of experience in accounts payable, accounts receivable, accounting administration, or a similar accounting support role.
Experience supporting multiple legal entities or business divisions would be an asset.
Experience with accounting software and Microsoft Excel.
Good organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
Comfortable working with invoices, expense reports, reconciliations, customer accounts, and supporting documentation.

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More about this job

Responsibilities

The Accounting & Administrative Coordinator will manage full-cycle accounts payable, bank reconciliations, and expense reporting for multiple business divisions. They will also provide administrative support, including laboratory timesheet management, vehicle administration, and coordination with project managers.

Requirements

Candidates must have at least 2 years of experience in accounting support roles such as accounts payable or receivable. Proficiency in accounting software and Microsoft Excel is required, along with strong organizational and time-management skills.

Skills

Accounts Payable
Accounts Receivable
Accounting
Administrative Support
Microsoft Excel
Bank Reconciliations
Expense Reports
Invoicing
Data Entry
Time Management
Organizational Skills
Vendor Management
Project Support
Collections
Financial Record Keeping

Visa sponsorship

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Keywords

Accounts Payable
Accounts Receivable
Accounting Software
Microsoft Excel
Bank Reconciliation
Expense Reports
Invoicing
Vendor Setup
Project Management
Collections
Administrative Support
Timesheets
Financial Records
Operations Support
Data Accuracy

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