Full-time jobs in Richmond, British Columbia

Find full-time jobs in Richmond, British Columbia and nearby towns within 25 km. Read the full details and apply.

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Kaeros Global Trading Inc.

Operations & Administrative Coordinator, Retail & E-commerce

Vancouver, BC, Canada

Full-time

Within 25 km of Richmond · About 12.5 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: 2+ years of experience in an administrative, operations, or coordinator role
Posted: Oct 16, 2026

Original job description

Operations & Administrative Coordinator

Kaeros Global Trading Inc. · Hybrid (Vancouver) · Full-time

Salary: $60,000–$70,000 per year, depending on experience

About Kaeros

Kaeros Global Trading is a Vancouver-based food import, export and trade company. We source food products from across Asia-Pacific for North American retail, and we help North American brands expand into Asian markets. We're the Importer of Record for our products under Canada's food safety regulations (SFCR). We work closely with suppliers in Korea, Japan, Taiwan, and the Philippines, and with retail partners across Canada.

We're a small team, so this role has real ownership. You'll keep our day-to-day operations organized and on schedule.

What you'll do

Operations and logistics

Maintain the shipping schedule and track orders from supplier to warehouse
Work with suppliers, freight forwarders, and customs brokers to keep shipments and paperwork moving
Maintain the payment schedule and flag upcoming supplier payments and customer receivables

E-Commerce and Retailer orders

Review, confirm, and process purchase orders from our retail partners
Coordinate with our warehouse on order prep, labeling, routing requests, ASNs, and carrier pickups
Monitor chargebacks, shortage claims, and performance metrics, and file disputes when needed
Reconcile invoices, remittances, and deductions against shipments
Work closely with our contractors to ensure that tickets are monitored

Administration

Keep our shared drive organized, with consistent naming, folders, and version control
Find and prepare files, documents, and reports when requested
Handle routine emails and follow-ups with vendors, especially our partners in Asia
Help with scheduling, meeting prep, and general office administration

Bookkeeping support

Enter bills, invoices, and expenses into our accounting software
Help with basic reconciliations and keep financial records organized for our external accountant

What we're looking for

2+ years of experience in an administrative, operations, or coordinator role
Fluent in English, written and spoken (required)
Strong organizational skills and attention to detail. You notice when a date, number, or document doesn't line up.
Comfortable with Google Workspace and able to learn new tools quickly
Basic bookkeeping knowledge; experience with QuickBooks, Xero, or similar is a plus
A proactive, reliable working style. You follow up without being asked.

Assets

Business-level Korean, Japanese, or Mandarin
Experience in import/export, logistics, food, or consumer products
Familiarity with shipping documents (commercial invoices, bills of lading, packing lists)
Experience with Amazon Vendor Central, EDI, or retail PO and chargeback processes

What we offer

Salary of $60,000–$70,000, based on experience
Direct exposure to international trade and cross-border retail
Extended Health Benefits
A close-knit team where your work is visible and valued
Room to grow as the company expands

Because we work with partners in Asia, you'll occasionally need to send emails early in the morning or in the evening. We plan for this with flexibility.

If you are interested, please email us your resume at info@kaeros.global.

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More about this job

Responsibilities

Coordinate shipments, supplier and retailer orders, warehouse requirements, shipping documentation, payment schedules, and retail chargebacks or claims. Maintain organized company records, handle routine vendor communications and office administration, and support bookkeeping and financial reconciliations.

Requirements

Requires at least two years of experience in an administrative, operations, or coordinator role, fluent written and spoken English, strong organizational skills, and comfort with Google Workspace and learning new tools. Basic bookkeeping knowledge is expected; experience with accounting software, import/export or logistics, shipping documents, retail order systems, or business-level Korean, Japanese, or Mandarin is an asset.

Skills

Operations Coordination
Administrative Coordination
Shipping and Logistics
Import and Export
Order Processing
Retail Purchase Order Management
Supplier Coordination
Freight Forwarder and Customs Broker Coordination
Accounts Payable and Receivable Tracking
Invoice Reconciliation
Chargeback and Claims Disputes
Bookkeeping
Google Workspace
Document Management
Attention to Detail
Written and Spoken English

Benefits

Extended Health Benefits

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
QuickBooks
Xero
Import and Export
Food Safety Regulations
SFCR
Shipping Schedule
Freight Forwarders
Customs Brokers
Commercial Invoices
Bills of Lading
Packing Lists
Retail Purchase Orders
Warehouse Coordination
Labeling
Routing Requests
Advance Ship Notices
Carrier Pickups
Chargebacks
Shortage Claims
Invoice Reconciliation
Remittances
Accounts Payable
Accounts Receivable
Bookkeeping
Amazon Vendor Central
EDI
Version Control
International Trade
Cross-Border Retail

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