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Within 25 km of Richmond

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Muslim Food Bank and Community Services

Grants Administrative Assistant

Richmond, BC, Canada

Part-time

Within 25 km of Richmond · About 2.9 km from the city centre

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Job details

Job type: Part-time
Apply by: Apr 24, 2027
Posted: Oct 26, 2026

Original job description

About Us

Muslim Food Bank and Community Services Society (MFBCS) is a national registered Canadian charity founded in 2010. We serve over 6,000 families across Canada, including newcomers, refugees, seniors, and low-income households. Our services include food security, case management, housing support, counselling, youth programming, seniors' services, and employment support, delivered in multiple languages.

About the Role

We are looking for an organized and detail-oriented Grants Administrative Assistant to support our Grants and Funding Manager. This is a hands-on opportunity to gain real-world experience in nonprofit fundraising, grant writing, and funder reporting while contributing to programs that make a direct difference in the community.

Key Responsibilities

Manage email correspondence and phone calls with funders, partners, and internal teams
Follow up with other departments to collect program information, data, and documents for applications and reports
Prepare and organize program data, including service statistics and participant outcomes
Coordinate meetings and manage the Grants and Funding Manager's calendar
Research funding opportunities and help draft grant applications
Help prepare mid-term and final grant reports
Track deadlines and maintain organized grant files and records
Perform other related duties as assigned

Qualifications

Currently enrolled in or recently graduated from a university program in Social Science, English, Creative Writing, Communications or a related field.
Strong written and verbal communication skills in English
Excellent organizational and time-management skills, with the ability to handle several deadlines at once.
Comfortable with Microsoft Office or Google Workspace (Word, Excel, Outlook/Gmail, Calendar)
Able to work independently, follow up consistently, and handle information confidentially
Available to work on Saturdays

Assets

Experience or coursework in grant writing, fundraising, or nonprofit communications
Familiarity with Salesforce, Jotform, Asana, or other databases

Reports to: Grants and Funding Manager

How to Apply

Interested candidates are invited to apply through our Jotform application form.

Jotform Link: https://form.jotform.com/262914982629471

As part of the application, please upload a 5–8 minute video introducing yourself and explaining why you are a good fit for the Grants Administrative Assistant position. You may share a video link from Loom, YouTube, Google Drive, or another accessible platform.

Please ensure the video link is accessible for viewing.

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More about this job

Responsibilities

Support the Grants and Funding Manager by coordinating correspondence, meetings, calendars, and follow-ups to gather program data and documents. Research funding opportunities, assist with grant applications and reports, and maintain organized grant records and deadlines.

Requirements

Applicants must be enrolled in or recently graduated from a university program in Social Science, English, Creative Writing, Communications, or a related field, and have strong English communication, organizational, and time-management skills. They should be comfortable with Microsoft Office or Google Workspace, able to work independently and handle confidential information, and available on Saturdays; grant-writing, fundraising, nonprofit communications, or database experience is an asset.

Skills

Written Communication
Verbal Communication
Organization
Time Management
Grant Writing
Fundraising
Funder Reporting
Research
Data Collection
Calendar Management
Deadline Tracking
Confidentiality
Microsoft Office
Google Workspace
Salesforce
Jotform

Visa sponsorship

Not detected in the job text

Keywords

Grant Administration
Grant Writing
Fundraising
Funder Reporting
Funding Opportunities
Grant Applications
Mid-Term Reports
Final Reports
Program Data
Service Statistics
Participant Outcomes
Nonprofit
Microsoft Office
Word
Excel
Outlook
Google Workspace
Gmail
Google Calendar
Salesforce
Jotform
Asana
Confidential Information
Calendar Management
Deadline Tracking

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